ARCHITECTURE

Daily operation of an efficient management system requires a way to easily navigate and manage all of your documentation. To achieve this, ConformanceWare® is structured with pre-defined file directories and comes with
three key components:   Everyday Docs, Mentor and Tech Tools

 

FEATURES

Feature rich for ease of use...

 

• Environmental Management System Manual
• Quick Links map to get you to the directory you want fast
• Hyperlinks throughout documentation for instant access to referenced processes, supplemental processes, procedures, work instructions, training and/or forms
• 11 Processes written to fulfill ISO: 14001 requirements that describe step-by-step how each process operates from concept through delivery (Processes can be added, altered and/or customized)
• 5 Supplemental Processes written to fulfill requirements that describe step-by-step how the supplemental process operates and documents additional requirements that may be relevant to the attached processes at the time of use (Supplemental Processes can be added, altered and/or customized)
• 13 Procedures written to fulfill the requirements set by the ISO 14001 standard that describes how to handle each specific requirement and various situations or departures from the normal operational process (Procedures can be added, altered and/or customized)
• 13 Detailed Forms specifically designed for use in recording conformance with the system or requirements as direct objective evidence of evidence of conformance to the ISO 14001 standard, requirements or legal requirements
• Job Description blank form with direction on what information is required to comply with the requirements for job descriptions
• Instruction blank form with direction on what information is required to comply with the requirements for instructions
• Advanced Environmental Process Planning (AEPP) Workbook
• Aspects, Impacts Risk Assessment and Control Plan (EMS-AIRA) Workbook
• Crosswalk EMS and ISO 14001 Self-Assessment Checklists

KEY ELEMENTS

As part of your MS documentation, ConformanceWare® includes area specific workbooks geared to save time and reduce paperwork. Each workbook compiles data into one place for instant retrieval, which eliminates the need for using multiple forms.

 

In key areas of the management system, each workbook serves as a one stop document spreadsheet that holds specific and necessary information required for certification. This enables the system to run more efficiently and gives the CB auditor the means to easily find and verify the information they’re looking for.

 

AEPP Workbook - The AEPP is a processing planning management workbook. It is set up to ask all the questions required for process planning as required by the applicable standards. Questions are simply checked off as Yes, No or Not Applicable. The workbook also includes an Actions sheet to record any tasks and/or issues that need to be addressed and assigns responsibility and dates associated to the task or issue.

 

AIRA Workbook - The AIRA workbook addresses the processing aspects and the impacts of those aspects by assigning a risk score to environmental and legal areas to obtain an overall risk score. The workbook also includes a Control (Quality) Plan sheet. For each aspect listed in the EMS-AIRA, the Control (Quality) Plan addresses all the requirements necessary to perform the aspect and reactions to any Environmental issues that may arise. Finally, all associated legal requirements are listed in the Legal sheet of the workbook.

DELIVERY METHODS

For your convenience, ConformanceWare® is available with two delivery options to best suit your needs. Our standard version is geared for in house use and our cloud based version is for organizations that want greater flexibility and additional business features.

 

ConformanceWare® Standard Local System - Upon completion, all ConformanceWare® management systems are available for download via Dropbox. When Dropbox sends notification, you simply follow the link and download your MS to a Local PC or Local Area Network.

 

ConformanceWare® Cloud Bundle – Having a cloud-based MS has become the preferred option for our clients. You receive your MS configured and uploaded to your very own highly secure and private online portal. This allows for instant access to perform management system functions anytime, anywhere on any WiFi device. With this global network in place, you can successfully coordinate, synchronize and accomplish daily activities in alignment with your business operation and Management System definitions.

 

Additional cloud features to assist with everyday business functions include:

 

• Online Document Viewer/Editor
• Online Spreadsheet Viewer/Editor
• Online Presentation Viewer/Editor
• Project Management toolset
• Gantt Chart
• CRM and Invoicing
• Online Office Apps
• Email Aggregator
• Business Collaboration Tools
• Calendar

 

Data Safe Security:

 

• Files are stored using 256-bit AES encryption and the portal access is allowed through the HTTP with SSL (Secure Sockets Layer)
• Two-step verification option available for additional security and portal protection
• Hosted on Amazon Web Services (AWS) providing 99,99999% stability guarantee and operating in compliance with highest industry standards for security
• Guaranteed automatic backup of 10 days with the option for offline archiving and manual backup
• Rights to set permissions to users for specific modules and operations

AIM PROGRAMS

The support you need...

 

When making the investment to become certified, some of you are entering unfamiliar territory. You may be overwhelmed by the fact that while learning how to fully understand the certification process, you must simultaneously continue to successfully run your business.

 

ConformanceWare® is designed to demystify this process and put you at ease. To ensure first time success, ConformanceWare® provides the kind of support you expect to go along with it.

 

ConformanceWare® includes three distinct levels of consulting support. With it, you receive your choice of support services from a management system expert combined with a fully functional MS all in one package. To get you up and running quickly, we apply our Accelerated Integration Method (AIM) to offer you the following affordable programs:

 

ConformanceWare® - AIM Program

ConformanceWare® - AIM Program Plus

ConformanceWare® - AIM Program Premium

 

Each AIM Program option is intensively designed to have your ConformanceWare® MS configured, customized and ready for implementation within 35 business days or less.

 

Every AIM Plus and AIM Premium option extends additional services to include varying degrees of Internal Audit Facilitation, Management Review, and Stage One and Stage Two certification body audit assistance. You can also mix and match these additional services to suit your needs and budget.

 

To eliminate travel costs, MS consultation is conducted by a ConformanceWare® Integration Specialist (CIS) using WebEx for live interaction when holding workshops to exchange information, review and finalize system documentation, and plan for MS roll-out and implementation.

 

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